The vast majority of you reading this column will never need this information. My aim is to provide comprehensive information for students involved in the Lehigh University judicial process, as well as my opinions about how the system works. But this column may be useful for those students who become involved in the campus judicial system.
However, nothing in this column is meant to constitute legal advice. This column does not constitute a solicitation or formation of a lawyer-client relationship. More importantly, nothing I tell you here should be taken as more than my opinion about the process and your rights as listed in the Code of Conduct. If you find yourself in a disciplinary situation, you should know your rights and consider speaking with your friends, family, or a lawyer.
The Code’s jurisdiction encompasses any activity that affects the university, university members, or the pursuit of Lehigh’s goals. That means that for as long as you’re enrolled as a student if you engage in conduct anywhere in the world that violates Lehigh’s rules, you can be charged with and found responsible for a violation of the Code. This is true even if civil or criminal authorities have already acted, or if they refuse to act.
Lehigh states that the University has an interest in providing fundamental fairness in all conduct matters. Personally, I disagree with this statement. The university has an interest in covering its ass, and getting its problems away from campus, but providing true fundamental fairness…not likely. It’s far too difficult and costly to provide true fundamental fairness; instead, the university just gives a carefully designed list of rights to accused students that they “strive to provide” and calls it fundamental fairness. So what should you know?
Accused Right to Silence: If you’re accused, you do NOT have to answer questions posed to you, either at a hearing or in the investigation phases. Do not let university administrators try to convince you that as an accused student you are required to make statements or answer anything. Because you may still find yourself criminally liable after some Code violations, the university cannot take away your right to silence. You CAN still be found responsible for a violation, but you can’t be forced to speak.
Witness Right to Silence: You have none. If you are a witness, the university can require you to make statements under the Code, and can punish you if you refuse to cooperate. Think of it as a preemptive obstruction of justice, complete with the ability to punish the witness if the witness admits to doing something wrong in their forced statement.
Burden of Proof: The burden of proof is preponderance of the evidence. This means that to find you responsible the hearing panel “must believe that it is more likely than not, based on the information presented at the hearing, that the student is responsible.” You should note that this is the lowest burden of proof that can be provided, meaning it’s very easy to be found responsible, even in “he said, she said” cases. Because you can be found responsible by pure majority vote, it only takes three of the five panelists to find you responsible.
Challenges for Bias: You will have no opportunity to explore the bias of panel members in anything but a cursory manner. Before a hearing, parties are asked if they know panel members or have any reason to believe they might be biased. That’s it. You have no opportunity to ask them questions before a hearing to determine if the member has any biases or reasons they shouldn’t sit on the panel. However, you do have an explicit right to be heard that includes the right to “ask questions of anyone present at the hearing.” You can try to use this to explore possible panelist biases, though the Conduct Officer and the panel may refuse to allow you to pursue this approach. In addition, you also have the right to challenge hearing body members for reasons such as a personal bias toward a participant or preformed judgment. Though panelist removal is by majority vote of remaining members (meaning it’s highly unlikely to ever remove a panelist by challenge, particularly if the panelist is a professor) it is still a useful tool to use to preserve the record for a later challenge. And because your Conduct Officer attends your hearing to “advise hearing panels regarding the meaning, interpretation, and application of conduct procedures,” you may be able to question and challenge your Conduct Officer if something egregious occurs. If you get in a situation where you’re concerned about bias but are being prevented from asking questions, explicitly verbalize these two rights in connection to each other to try to get some leeway. Worst case scenario, it’ll make the university look really bad in the formal record, which may be helpful to you later in challenging a verdict.
Right to Assistance, but not Counsel: You have a right to advisory assistance. But this assistance cannot be by someone who is an attorney. Lehigh goes out of its way to prevent anyone with legal knowledge from seeing how it runs its judicial proceedings. The only way you can have an attorney present is in cases “where there are pending criminal charges.” Note that it says “pending” and not “pending or potential” and “criminal,” not “criminal or civil.” If you find yourself facing an accusation that might lead later to civil or criminal charges, or that has led to pending civil or criminal charges, you should speak with an attorney far in advance of your hearing date and you should try to have that attorney present at your hearing. Do not let Lehigh intimidate you out of protecting your legal interests, and don’t let them hide behind ridiculous policies.
Your advisor (whether attorney or not) will NOT be allowed to ask or answer questions or argue for you. They are just an observer. The advisor’s job is to ensure that the process is as fairly run as possible and to provide you with support. To that in, make sure if you have a non-lawyer advisor that they are a friend or someone you trust. Their role is also to ensure fair process, so you want someone who would testify for you. Make sure that your advisor brings an audio or video recording device to ensure that you have an immediate copy of the proceedings, and fight Lehigh on this if they try to stop you from recording.
Do NOT ask Lehigh to appoint an advisor for you. You don’t need to risk any intentional or unintentional delay on the university’s part, and you don’t need the stress of waiting. Your advisor is meant to help you prepare, so use all the time you can. In addition, in sensitive cases (where the university might anticipate a lawsuit resulting) the university could ask your university-appointed advisor to communicate with the school about your advisor conversations to get an idea about your case strategy or your plans.
Right to Information: You have the right to information. What this means is that you have a right to review available information, documents and witness lists. You should make copies of EVERYTHING. Copies will not be provided to you, and making copies will ensure that no unreviewed documents are used against you. Making copies will also allow you to familiarize yourself with specific issues to ensure that you are receiving a fair hearing and to better prepare to argue your case. Finally, you’ll want these copies if you want to pursue an appeal or a legal challenge.
Note that this rule says nothing about panelist research. If you’re not aware, the panelists are given information on the case beforehand to familiarize themselves with the issues. This allows the panelists to conduct research on the issues that might arise before the hearing. Panelists can consult materials that the accused never has a chance to see or prepare against, and panelists can bring this outside evidence into the hearing to use against a party. The accused and accuser have NO right to see any of this evidence beforehand, because the university can argue they had no reason to know about that evidence, so they had no obligation to provide it to the parties. Because you have no right to inquire into the panelist’s knowledge of the case (at least until the hearing starts) you have no way to know they’ve done this research until you’re already in the hearing, preventing you from effectively responding to it, if you even find out about it. After all, Lehigh won’t stop the hearing so you can get on your laptop to try to find contrary information. And because panelists often conduct much of the questioning, this allows your judges to become advocates against you, using information that they personally researched and that you’ve never seen before.
Right to Admit “Relevant” Information: This is a very vague right because the decision of what is relevant is subjective. To Lehigh, evidence is admissible when it is shown to be relevant to the factual issues of the case in the opinion of the majority of the panel. However, the panel decides what they will take into account, and so their biases matter. But some information will never be allowed, such as an alleged victim’s sexual history with the accused in a sexual misconduct case (even if consent is at issue), a rule contrary to every state’s criminal laws. Other evidence is always admissible; for example, if university officials search you or your property “in accordance with their duties” that evidence is always admissible, even if the search would be 100% illegal under the 4th Amendment.
Open Hearing: Hearings are generally closed, but you have the right to request an open hearing. However, the Conduct Officer can deny your request, and also has the power to close your hearing to the public at any time. As such, your ability to get an open hearing in a matter is tenuous at best. But if you can stand your friends and peers hearing the details, you may want to try an open hearing in serious cases. Their presence will give you a host of witnesses to call about any procedural deficiencies or problems that occur.
Right to Appeal: If you are found responsible, you do have a right to appeal. However, the appeal is most likely just an opportunity for the committee to rubber stamp the hearing panel’s decision, especially since you can’t attend the appeal. Appeal is limited to only three grounds: that new information that could reasonably be expected to have altered the outcome is now available that wasn’t available at the time of the hearing, that university disciplinary procedures were violated in a way that adversely affected the case outcome, or that the sanction was unduly harsh. Due to these subjective limitations, it is very difficult to prevail on appeal.
In order to file an appeal, you have seven days from the date you receive your outcome letter. These timeline holds fast even if you receive your letter before a holiday period, so be sure to be on top of the deadline. Also, the conduct office will not make you copies of the hearing tapes or the evidence used at your hearing, so you will have to go to the conduct office in order to get that information. If your case concerns a serious enough issue and you didn’t make your own audio copy, immediately after your hearing you should go to the conduct office and try to transcribe the hearing tapes so you have a copy. Do your best to get the names of every speaker. You should provide a copy of the transcript to your lawyer if you have one, as they may find sufficient problems with your hearing to assist you in getting a new hearing or a settlement.
The Conduct Officer: If you find yourself facing a judicial conduct charge the Conduct Officer on your case will be your liaison between you, your accuser, and the office of judicial conduct. They’re also not your friend. I should repeat that just in case you didn’t get that fact. Your Conduct Officer is NOT your friend. They do not have your best interest at heart, because they work for Lehigh. They have Lehigh’s best interest at heart. That’s not to say that they’re out to get you and that they don’t care, but it does mean that you should be smart about your actions.
The Conduct Officer is the one who investigates the charge against you. That means it’s their job to gather the evidence that will either find you responsible or not responsible. It also means that they’ll only do what they think is sufficient to prepare for your hearing. There is no requirement for how in-depth an investigation they have to do, and you can’t be sure that the Conduct Officer hasn’t reached a decision about how they want the case to turn out and that their decision guided their investigation. So it becomes your job to do their job, just to ensure that you have the best chance to present all your evidence. As such, you should stay in continuous contact with your Conduct Officer to find out what they’ve done, so that you know what you need to do.
If you lose your case and challenge the procedure, then the Conduct Officer becomes an advocate against you during the appeal process. It becomes the Conduct Officer’s job to respond to your appeal and explain why the process you received was fair. Not only that, but the Code allows the Conduct Officer to “assist students in preparing appeals.” So, if this situation wasn’t funny enough, if you don’t know how to properly file an appeal to the conduct procedure, you can get your Conduct Officer to assist you in preparing your appeal challenging them, which they immediately get to respond to and deny.
So, what should you do when you are summoned in to meet with a Conduct Officer? If this is the first time you’re meeting with them, and you have no idea what the meeting is about DO NOT SAY ANYTHING. Listen to what they tell you, make basic responses, but don’t say anything about the substantive nature of the allegation. Don’t admit it. Don’t deny it. Don’t say anything until you have a chance to think on the matter, learn your rights, and talk with your family, friends, or an attorney. Do not give a statement. Do not tell your Conduct Officer of any potential witnesses. If this is not your first meeting, listen, respond only with what’s necessary or not at all, and take notes of everything that was said at the meeting immediately after the meeting ends to ensure their admissibility in potential legal challenges. Remember, your Conduct Officer is not your friend; they represent your accuser just as much as they represent you, and their main loyalty is to Lehigh.
Again, nothing in this column is meant to be legal advice. It’s simply my attempt to share my opinions from what I’ve learned and observed about the campus judicial process. Know your rights, don’t be afraid to talk to your friends, family, or a lawyer, and be safe. Good luck to all of you in the school year, and enjoy your time at Lehigh.